Vacancy title

Sales & Office Administrator

Vacancy description

We are looking to recruit a confident, motivated, innovative and resourceful individual to provide first class support to the company’s management team. The successful applicant will join our small but very busy team based at our head office in Bournemouth town centre, during a time of growth and you will be expected to become an integral team member to help shape the company’s future.

Comprehensive, high-quality, unflappable, thick skinned assistant services is a must, with remarkable organisation skills and attention to detail.  This full-time role is rewarding where the work is challenging, fast paced, varied and demanding.

Reporting to

Operations Manager


Duties and Key Responsibilities

  • Preparing sales quotations and materials in order to support the Sales Team.
  • Provide administration support to the Board of Directors and Management team.
  • Deal with incoming and outgoing correspondences where possible and taking dictation where required.
  • Handling incoming telephone calls, enquiries and requests, and handling them where appropriate.
  • Arranging travel and accommodation for staff as required.
  • Overseeing the day to day office requirements including taking responsibility for utilities, phones and IT.
  • Supporting the Operations Manager with recruitment and HR requirements.
  • Supporting the Operations Manager with logistical requirements.
  • Dealing with annual leave requests, logging all requests on a spreadsheet and adding to outlook diaries and approving on the system.
  • Devising and maintaining office systems, including data management.
  • Carrying out specific projects and research.
  • Be expected to develop a good understanding of the roles within the company and be able to confidently and competently cover for certain team members when they are absent.
  • Manage internal communications; i.e. regular staff updates/newsletters
  • Appropriate handling of confidential and sensitive information


Competitive salary, dependent on experience.


20 days per annum,  increasing by 1 day a year for each full year worked up to a maximum of 30.

Working week

37.5 hours a week, 8.30am to 5.00pm, Monday to Friday

Future prospects

This is an exciting opportunity to join a young company moving into a stage of accelerated growth. There is ample opportunity for your roll to develop as the company grows. There is huge potential for career development with the opportunity to progress quickly which is mainly dependent on the candidate’s capabilities and ability to develop new skills and add value to the company.

Employer description

Minibems is a demand management system for complex heating systems that enables significant energy reductions and cost savings.  Minibems provides cloud based visibility of all aspects of the heating environment for commercial buildings, and utilises opportunities to reduce energy consumption.


Bournemouth Town Centre

Personal specification


  • Exceptional organisational and time management skills with the ability to multi-task and organise others
  • Exceptional ‘people skills’, for working with a range of colleagues and clients
  • High class professional manner
  • Exceptional business sense
  • Experience of diary management/researching and booking of travel and accommodation
  • Must be proficient with the keyboard and IT applications
  • Intermediate level in the use of MS Office applications
  • Excellent oral and written communication skills
  • Ability to work under pressure and be flexible as part of a small team
  • Ability to filter information and assess priorities
  • Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances
  • Ability to prioritise and manage own workload amid conflicting demands and busy work periods
  • Ability to exercise discretion in dealing with confidential or sensitive matters
  • Confident and able to work on own initiative and with limited supervision


  • Previous Sales and Administration experience

Closing date of application

As soon as a suitable candidate is found.

This job description may be subject to change, in consultation with the post holder, in response to new circumstances.

Application method

Suitable candidates should apply directly to Minibems. Please send a CV and covering email expressing your suitability for this role and reasons for applying to

For information or an informal chat about the post, please call Sarah Budd on 0800 520 0135 or email at

Get in touch

Call the Minibems
experts on 01202 122 520 for further information.

For heating, billing and customer support enquiries call 0800 520 0135.
Email Minibems